Issue #25   •   Quarter 3/4 Edition   •   December 2018

 

Tips on How To Avoid Being Late ...

We are given a certain time schedule for good reasons. If it is 8AM that we are supposed to punch in, then at 8AM we should be available for duty. In today’s world where every person is at war with unemployment we certainly wouldn’t want to find ourselves in this slot, being late continuously may definitely lead to suspensions or termination of job. Not being on time for work is a serious problem indeed.

It’s human to make mistakes, but integrity is a key element of character building. If you are late, be honest. “Acknowledge that you understand that it sets a bad example, and impacts your team and work performance. Also ensure that you are taking steps to correct it. This is better than making excuses. Your manager wants to know you understand the implications and are taking steps to change.”

Besides, chronic lateness can end up hurting you in the long run. At some point your organization may decide they have to move on without you.

Therefore, doing the best that you can to avoid being late should be your ultimate objective. If you have created a habit of being late and you want to change that behavior, consider the following steps:

  • Organize your outfit the day before
  • Keep your keys (House key and Car Key) where you could easily locate it. Having to search for the key isn’t a good way to start your day. Trust me it can be delaying/frustrating and can ruin your entire day.
  • The best way to avoid being late would be to leave home early. Always have a cushion time of half an hour ahead before your actual work time.
  • Have your work bag already organized; Pack your work requirements the previous night to avoid the early morning rush. It also helps you think better when you are not under time pressure.
  • Set an alarm and wake up immediately it rings; do not set a snooze option you’ll end up losing track of time once you fall back to sleep. A few minutes is not going to make a big difference.
  • Try out different routes to work every day, have a check on which one gets you to work the earliest and the one that has the least traffic. This can also minimize those little accidents that happen when we are in a rush to get somewhere.

Here we are, I hope these few steps will help us improve on our timeliness to work. Yipeeeeee!!! Let’s continue to imbibe the culture that our organization portrays “WORLD CLASS ORGANIZATION”……..

Office Abbreviation Frequently Used

  • ASAP------ As Soon As Possible
  • KIV--------- Keep In View
  • ABC-------- Always Be Closing
  • CFO----------Chief Financial Officer
  • B2B----------Business To Business
  • B2C----------Business To Consumer
  • KPI-----------Key Performance Indicator
  • OTC----------Over The Counter
  • ISP-----------Internet Service Provider
  • ETA----------Estimated Time of Arrival
  • PR------------Public Relations
  • RFP----------Request For Proposal
  • VAT----------Value Added Tax
  • HQ-----------Head Quarters
  • FIFO----------First In First Out
  • EOD----------End Of The Day
  • EXP----------Export
  • EOM--------End Of Message
  • ETD---------Estimated Time Of Delivery
  • DEPT--------Department
  • CX-----------Customer Experience
  • CORP------Corporation
  • CAO------Chief Accounting Officer
  • ASST-------Assistant
  • AGCY------Agency
  • IYR----------In Year Revenue
  • GP----------Gross Profit
  • CISA-------Certified Information Systems Auditors
  • WHT-------Withholding Tax
  • AYOR----- At Your Own Risk

Tips to be Diplomatic in a Work Environment

Being diplomatic is also sometimes referred to as keeping your opinions to yourself or being a people-pleaser , but diplomacy doesn’t necessarily mean not voicing your opinions or making yourself heard. To be diplomatic means to evaluate a situation before speaking or acting and to take the best course of action without being overly brash or bold. It takes the ability to interpret things, a little tact, and knowing how and what to say to be diplomatic. While diplomacy can be difficult in certain situations, especially in those that personally affect you or that involve something you feel strongly about, a few basic tips and reminders can make it easy to be diplomatic in everyday life situations.

Think Before You Act.

Even if you’re angry or feeling offended, take a second to breathe and think things through before you say or do anything. If you have to, actually think, “Breathe!” in your head to keep yourself calm. It might seem difficult, but taking that extra second to evaluate the situation will keep you from seeming hot-headed or presumptuous.

It’s especially important if you’re in a public situation, like addressing a rude salesperson in a retail setting or trying to address the issue of an unruly child that’s disrupting your meal from the next table at a busy restaurant

Focus your facts on the Situation.

Take a moment to step back and evaluate the situation objectively and assess the factual information before you without including your emotions.

Use Decisive Language.

Speak clearly in simple language so that the person or people you’re addressing won’t misunderstand your points.

Be Non-Confrontational.

It’s okay to be assertive, and assertiveness can even help you get your diplomatic points heard, but avoid language that could be heard as confrontational or overly aggressive.
Try simply saying, “No” instead of saying, “There’s no way…” or, “You’ve got to be kidding”.

Avoid Highly Emotional Situations.

If you are involved in a discussion that’s already emotional charged or argumentative, your attempts to be diplomatic will go unheard. Try again later. Suggest to the parties involved that everyone take a break and return to the conversation in five minutes when calm has returned.
Offer to mediate a discussion once everyone has relaxed and cooled off. Being a mediator will allow you to be diplomatic with everyone involved without anyone feeling that you’re taking sides.

Refuse to be interrupted.

Politely ask that the person interrupting you allow you to finish your thought and continue with your statement. Ask them to continue their thought after you’ve finished.

Choose a Diplomatic Posture.

Use neutral body language to get your diplomatic point across. Look other people directly in the eye when speaking and use a calm tone of voice. Relax any parts of your body that can become tense during opinionated discussions, like your hands, shoulders and brows. Avoid waving your hands when you talk as this can be viewed as aggressive or distracting. Don’t think that you have to smile or laugh every two seconds to be diplomatic. Being overly friendly will make you appear inappropriate and your colleagues will take you less seriously.Choose a diplomatic posture. Use neutral body language to get your diplomatic point across. Look other people directly in the eye when speaking and use a calm tone of voice. Relax any parts of your body that can become tense during opinionated discussions, like your hands, shoulders and brows. Avoid waving your hands when you talk as this can be viewed as aggressive or distracting. Don’t think that you have to smile or laugh every two seconds to be diplomatic. Being overly friendly will make you appear inappropriate and your colleagues will take you less seriously.

Stand your Ground.

Being diplomatic means standing up for yourself, so do it. Be firm in your responses and opinions and stand by them.