NIGERIAN COMMUNICATIONS COMMISSION PROCUREMENT DEPARTMENT SERVICOM CHARTER

INTRODUCTION

The Procurement Department of the Commission was created on 7th January, 2010 following a Federal Government circular directing all MDAs to implement the take-off of Procurement Department/Unit and establish procurement cadre in accordance with the Public Procurement Act (PPA) 2007.

The principal goal of the department is to carry out procurement activities of the Commission in line with the Public Procurement Act 2007 in order to minimize cost and achieve value for money for the Commission. The department is made up of four main units namely; Performance Monitoring and Evaluation, Procurement Planning and Policy, Tendering and Evaluation and Procurement Assurance and Compliance.

LOCATION

Second (2nd) Floor,
Nigerian Communications Commission Headquarters,
Plot 423 Aguiyi Ironsi Street,
Maitama, Abuja.

HEAD OF DEPARTMENT
Mrs. Adejoke Atte
Tel: 09-4617085; 09-4617000
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

MISSION STATEMENT

To conduct procurement processes in compliance with the provisions of PPA 2007 and to ensure value for money, transparency, fairness and competitiveness, while fostering mutually beneficial relationship between the Commission and its stakeholders.

VISION STATEMENT

An excellent service delivery reference point for the Commission, our stakeholders and the general public.

SERVICE PROVISION

• To respond to the needs of the Commission and identify competent stakeholders to implement projects and service for the Commission.
• To ensure due process is adhered to in all the activities of the Commission through prompt and timely update of information on procurement processes on the Commission’s website.
• To ensure that procurement activities are carried out in line with PPA 2007 and all extant Regulations, Guidelines and Federal Government Circulars.
• Meeting up with constitutional requirements on the implementation of the Commission’s projects.
• To provide support for management of the Commission’s activities.

SERVICE DELIVERY

In discharging the above services the department promptly attends to other department’s needs and requests for procurement of projects, goods and services

DETAILS OF STAKEHOLDERS

• Bureau of Public Procurement (BPP)
• Federal Ministry of Communication & Digital Economy
• National Assembly
• Other MDAs
• Departments of the Commission
• Contractors/General Public

EXPECTATION AND OBLIGATIONS OF VENDORS, STAFF AND MANAGEMENT

1. VENDORS
   • Improved stakeholder satisfaction with procurement processes
   • Improved compliance with extant procurement laws
   • Improved quality of service delivery for procurement processes of the Commission.
   • Optimized procurement costs for the Commission.
   • Improved implementation of the Commission’s budget.
2. STAFF AND MANAGEMENT
   • Management and staff as a basic requirement are bound to discharge their responsibilities completely and competently by keeping themselves abreast of the affairs of the Commission and the industry as well as the laws and regulations.
   • Management and staff are bound to focus all energy on building an organization that will be deemed a good corporate citizen.
   • Management and staff are bound to crafts communications policies and oversee the development of all statements on procurement activities for the commission.
   • Management and staff are bound to provide communications that must be clear, concise and relevant to the audience.

STAKEHOLDERS PARTICIPATION IN SERVICE PROVISION

To help the department discharge its duties, vendors are expected to:

• To comply with all eligibility criteria.
• Follow all the instructions to bidders detailed in the adverts and Standard Bidding Documents (SBDs).
• Request/apply in good time to ensure necessary processing of their requests

LIMITATIONS

• Budget approval Constraint can hinder the achievement of the Commission’s projects
• Lack of timely submission of Terms of Reference (TOR), Bill of Quantities (BoQs) and Specifications
• Lack of internal stakeholder understanding of procurement processes

CHARTER REVIEW

As the department receives feedback and possible consultations with all stakeholders, this Charter will be reviewed annually to ensure its continued relevance and validity.

CONCLUSION

The department is poised to work with its stakeholders towards the growth and development of the Nigerian Telecom sector and ensure strict compliance with PPA 2007.